Configuration

Pro

This guide covers how to configure management fees for properties you manage on behalf of other owners. Fee structures can be different for long-term rentals (LTR) and short-term bookings (STR).

Fee Structure Options

Management Fee (Percentage)

The most common fee type — a percentage of revenue collected.

Leasing Fee

Charged when placing a new long-term tenant.

Finder's Fee

One-time fee for referring or finding a new tenant.

Cleaning Fee (STR)

Turnover cleaning between short-term bookings.

Maintenance Markup

Markup added to maintenance and repair costs.

Fixed Fees

Additional monthly or one-time fees.

Configuring Fees

Calculation Examples

Long-Term Rental: Monthly Management Fee

Rent Collected: €2,000
Management Fee Rate: 8%
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Management Fee: €2,000 × 8% = €160
Owner Receives: €2,000 - €160 = €1,840

Long-Term Rental: With Maintenance

Rent Collected: €2,000
Management Fee (8%): €160
Repair Cost: €500
Maintenance Markup (10%): €50
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Your Fees: €160 + €50 = €210
Owner Receives: €2,000 - €160 - €550 = €1,290

Long-Term Rental: Leasing Fee

Monthly Rent: €2,000
Leasing Fee: 50% of first month
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One-time Fee: €2,000 × 50% = €1,000

Short-Term Rental: Per Booking

Booking Revenue: €500 (3 nights)
Management Fee (20%): €100
Cleaning Fee: €75
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Your Fees: €100 + €75 = €175
Owner Receives: €500 - €175 = €325

Fee Tracking

Rentigo automatically tracks:

• Fees Earned — Per property, per period
• Fee Types — Breakdown by category
• Outstanding Amounts — What you've earned but not yet deducted
• Payment History — When owners were paid

Viewing Fee Summary

1. Go to Management Fees in the sidebar
2. Select time period (month, quarter, year)
3. View by property, owner, or fee type
4. Export for accounting software

Owner Payments

When it's time to pay owners:

Special Situations

Vacant Properties

If you charge during vacancies:

• Configure a vacancy fee (fixed monthly amount)
• Fee applies automatically when no active lease
• Common for properties you actively market

Partial Months

For mid-month tenant changes:

• Management fees are prorated automatically
• Leasing fees apply to the new lease in full
• Clearly documented in owner statements

Owner-Paid Expenses

When owners pay expenses directly:

1. Record the expense in Rentigo
2. Mark as "Owner Paid"
3. It won't be deducted from owner payments
4. Still appears on statements for transparency

Booking Channel Commissions (STR)

When bookings come through channels like Airbnb:

• Channel commission is recorded as an expense
• Reduces the revenue used for fee calculations
• Or configure as a pass-through to the owner

Templates

Save time with fee templates:

1. Configure fees on one property
2. Click Save as Template
3. Apply to other managed properties
4. Adjust individual properties as needed

Best Practices

1. Written Agreements — Document fee structure in management contracts before setup
2. Consistent Application — Apply fees consistently across similar properties
3. Regular Statements — Send owner statements monthly (or after each booking for STR)
4. Transparent Reporting — Show how each fee is calculated
5. Review Annually — Adjust fees as market conditions change
6. Separate Accounts — Keep owner funds separate from your operating account
7. Tax Documentation — Maintain records for tax purposes

Compliance Notes

Next Steps

• Owner Reports — Generating detailed reports
• Analytics — Analyzing your management business
• Bookings — Managing short-term rental bookings